Employee Paperwork is comprised of Federal, State, Licensing, and Nest required forms for individuals working in a child care setting at Nest Child Care and Parent Institute. All forms are required and must be completed in its entirety. 

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Identification

Resume

Copy of Driver's License or State Issued ID

Copy of Social Security Card (SSN)

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Please make copies of drivers license/state ID, social security card and resumé for our records.

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Background Check

​Michigan Child Care Background Check Consent and Disclosure 

Fingerprinting (every 5 years) A request for fingerprints can be initiated here

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All applicants must complete and sign Michigan Child Care Background Check Consent and Disclosure to initiate the fingerprinting process and should be placed in employee's file.

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Health Compliance

Physical Exam (annually)

TB Test (every 2 years)

Covid-19 Vaccination (prior to start during pandemics)

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The above exams and screenings are required before a new staff member can start and are required to be updated as noted above. A current copy should be in employee's file.

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Education/Training/Licenses/Certifications

​Highest form of Education Documentation

• Official College/University Transcript or copy of Degree. Transcripts for college, diploma or certificate of High School or GED Please make copy of staff's highest form of education

• Child Development Associate (CDA) Please make copy of staff's CDA certificate or degree

First Aid Certification Please make copy of current first aid certification

CPR Certification Please make copy of current CPR certification

MiRegistry Ongoing Health and Safety Training 2025 Please complete the current year Health and Safety training located online through MiRegistry. In Michigan, all child care providers (licensed and license exempt) are required to complete an annual health and safety refresher training. 

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A copy of all transcripts, certificates or degrees should be placed in the employee's file. Additionally, employees must upload their highest form of education certificate or degree to their MiRegistry profile for an authenticated professional resume for future roles in child care and early childhood in Michigan. 

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Employee Paperwork

Affirmation of Child Abuse and Neglect

Code of Conduct and Professional Ethics

Confidentiality Agreement

Convicted/Suspected Child Abuse/Neglect Disclaimer

Discipline Policy

Employee Emergency Contact

Employee Handbook Acknowledgment

Employment Application

I-9

Letter of Employment Agreement

Reference Authorization and Release Statement

Teacher Job Description

W-4

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All of the above are required hiring documents that confirm both eligibility and minimal job expectations. A signed copy of each of these documents should be placed in the employee's file.

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Other

New Hire Payroll Summary Please use this form to process new hire or to make changes.

Employee Termination Summary Please use this form to terminate an employee.

 

Please use these forms when hiring or terminating employees. The completed form should be placed in the employee's file.

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Employee File Cover Sheets

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Employee Files should be organized using the checklists below. Documents should be organized in the file in the order of the checklist. Medical related documents should be kept separate from the personnel file. Both the medical and personnel files should contain a third party access log.

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Third Party Access Log

Medical File Checklist

Personnel File Checklist

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Please use these checklists to help organize your files. This form should be placed on top for reference.