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The best teachers are those that tell you where to look but don't tell you what to see.

It is the legal responsibility of NEST staff members to follow the written instructions and processes for giving a child medication, reporting illnesses and incidents as well as anything relating to the child's overall health. These are very delicate situations, if you are unsure about an allergy, medication, or illness notify your Director immediately. Use the following tools to help manage and support children's health while in our care.

Medication must be in the original container with the current date, expiration date, the child's name, physician name, medication name, dosage and method of administration. The Parent/Guardian is required to bring medication into the center in the original container and to pick-up any unused medication at the end of the school year or at un-enrollment.

A Medication Log will be completed for each child and for each medication administered while on Nest premises. The Site Director will complete the medication log and it will be secured in the Site Leader's office. A list of the children's names, their medications, what it's used for and expiration date must be posted with a cover sheet in each classroom.

As each dosage of medication is administered, it is documented at time of administration on the medication log by the staff person administering the medication. Logs will be kept secured in Site Leader's office. After the administration of medication, the child will be observed for a minimum of fifteen (15) minutes for response/reaction to medication. If an adverse response/reaction to the medication takes place the parent/guardian will be contacted immediately. If the children have dropped from the program, medication must be properly discarded/returned and all medication documentation updated. The child's medication record will be reviewed and shared with the parent/guardian at least monthly throughout the school year.

Emergency medications, ie. Dias tat (seizure medication), inhalers, injections, including those of staff and volunteers must be stored in a clearly labeled unlocked space reserved for medication only and out of the reach of children.

Authorization for Administration of Medication Provide this form to families that require prescription and non-prescription medication to administered at school.

Medication Administration Form Use this form to log each time you administer approved medication to a child.

Medication Dispensing Checklist Provide this form to families with a child that has mild to severe allergies that require medication to be administered at school if exposed to the allergen. This form provides detail about the conditions for when medication is needed. Additionally, it serves as a checklist to make sure the Nest has everything required to administer medication. This form must be signed by a physician and parent.

Medication Incident Report Staff completes this form when there is an error in administering medication. Staff is required to describe the error and how it occurred and inform the Director. The Director is responsible for contacting the parent and signing the Medication Incident Report.

Medication Log Staff completes this form as they administer medication as prescribed and/or directed by a physician. Staff is required to record the medication, date, time, dosage, and route the medication was administered. Staff must also sign the Medication Log for the date it was administered.

Individual Health for Children with Allergies Provide this form to families with a child who has a mild to severe allergies that require medication to be administered at school if exposed to the allergen. We DO NOT accept the parents word that a child has allergies. This form must be completed and signed by the family/child physician.


Allergy Special Diet Health Concern List This form lists all children with an allergy, special diet or health concern. This list should be posted in all classrooms, offices, and kitchen areas.

Allergy Information Signature Form Provide this form to families with a child who has a confirmed allergy. This form explains that we do not delete an allergy without a note from the physician. This form also informs families that for safety of the child we discreetly post allergy information in the classrooms regarding the child’s allergy.


Incident Report Staff completes this form when a child has a major accident, is seriously injured and/or was involved in a serious incident. All witnesses to the Incident are required to complete an Incident Report. The Director should be informed of the incident immediately. The Director is responsible for contacting the parent and obtaining all the required witnesses and documentation.

Illness Report Staff completes this form when a child is not feeling well and has a symptom that requires attention for the child to remain in school. This form is completed by the staff and provided to the parent.

Ouch Report Staff completes this form when the child has minor accident and is not seriously injured. This form is signed by staff and a parent on the date of the accident.

If any of these forms are unclear in use. Please refer to the OPERATIONS HANDBOOK > HEALTH & SAFETY > MEDICATION section for complete policy and forms.

All medication forms must be approved by the Director and in most cases medication must be administered by the Director. 

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